How to capture asset expenses in Rose Rocket

The Financials Tab on the Assets Object allows you to track and manage expenses associated with your assets, such as vehicles or equipment.

This feature streamlines financial management by enabling users to create and manage Financial Line Items (FLIs) directly from the asset record, offering greater visibility into asset-related costs and enhancing profitability analysis.

Step-by-Step Guide

Step 1: Access the Financials Tab

Navigate to the Assets Module:
- Go to the Assets module from the main navigation menu.

1 Click on "ASSET-19".

2. Select an Asset:

- Choose the asset you want to view or manage financial information for.

2 Click here.

3. Open the Financials Tab:

- Inside the asset record, click on the Financials tab.

3 Click on "Financials".

Step 2: Add Financial Line Items (FLIs)

Click on "Create Financial Line Items":
- In the Financials tab, click the Create Financial Line Items button to add expense details.

4 Once that's done, click on "Create financial line item".

2. Fill in Expense Details and save the record. You can enter details such as:

Expense type (e.g., fuel, maintenance)

5 Afterwards, click on "--".

Rate

7 Next, click on "$0".

Date

9 After, click on "4".

Additional notes or tags for accounting purposes.

Step 3: View and Edit Financial Details

Open an FLI Record:
- Click on an existing FLI to view or edit its details.
Update Information:
- Make changes as needed, such as updating the expense amount or adding notes.
Save Changes:
- Ensure all changes are saved to keep records up to date.

Step 4: Export Asset Expenses

Use the Global FLI Board:
- Click here to learn more about the Financial Line Items Board.
- Navigate to the Global FLI Board in the Financials module.
- Filter expenses related to specific assets.
Export Data:
- Export the filtered data as a CSV file for further analysis or integration with your accounting systems.