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Setting Up Fuel Surcharges

Manage fuel surcharges easily from one place with rates from the EIA (US Energy Information Administration), FCA (Freight Carriers Association of Canada) or custom.

Fuel surcharges help you pass fluctuating fuel costs on to customers accurately. Rose Rocket supports three fuel index sources:

Source: FCA (Freight Carriers Association of Canada)

What the FCA Integration Does

Once connected, Rose Rocket:

  • Pulls updated fuel index rates every week automatically
  • Stores historical rates so you can see effective dates
  • Applies the correct rate based on your shipment type (LTL, TL, or Heavy TL)
  • Calculates fuel surcharges as a percentage of your base freight cost

FCA Rate Types

FCA provides three rate types based on shipment size:

Type Description Typical Use
LTL Less-than-Truckload Shipments sharing truck space with other freight
TL Truckload Full truckload shipments
Heavy TL Heavy Truckload Oversized or overweight full truckloads

How to Connect Your FCA Account

Prerequisites: You need an active FCA membership with API credentials. Visit fcafuel.org to set up your account.

  1. Navigate to Rating > Fuel
  2. Click the Connect FCA account button in the top right, hidden in the "..."
  3. Enter your FCA credentials:
    • Username: Your FCA portal username
    • Password: Your FCA portal password
  4. Click Connect

Once connected, the button changes to "Disconnect FCA account" and FCA becomes available as a source option when creating new fuel objects.

How to Create an FCA-Based Fuel Surcharge

To create a new fuel surcharge for your tariff from the FCA:

1. Go to Rating > Fuel > Create new fuel 

2. To add fuel details: go through the following widgets:

3. To view fuel index prices:

a) In the Fuel Record:

b) On the Fuel Board:

⚠️ Prices are pulled from the FCA on a weekly basis. This is a read only view. 

4. To add fuel to a tariff:

⚠️ Currently, the only way to automatically apply a fuel surcharge is by adding it to a tariff/rate. 

Disconnecting FCA

If you need to disconnect your FCA account:

  1. Navigate to Rating > Fuel
  2. Click Disconnect FCA account
  3. Confirm the disconnection

Warning: Disconnecting removes access to automatic FCA rate updates. Existing fuel objects linked to FCA will no longer receive updated rates.

Source: EIA (US Energy Information Administration)

To create a new fuel surcharge for your tariff from the EIA:

1. Go to Rating > Fuel > Create new fuel 

2. To add fuel details: go through the following widgets:

3. To view fuel index prices:

a) In the Fuel Record:

b) On the Fuel Board:

⚠️ Prices are pulled from the FCA on a weekly basis. This is a read only view. 

4. To add fuel to a tariff (see above).

Source: Custom

ℹ️ To set up custom % fuel surcharge; follow the steps from the FCA. With custom fuel surcharges, you will be required to enter the price and effective start date. 

ℹ️ To set up custom $ fuel surcharge; follow the steps from the EIA. With custom fuel surcharges, you will be required to enter the price and effective start date.

FAQs & Callouts:

⚠️ If you previously had separate Fuel Index and Fuel Table boards they have been combined into a singular ⛽️Fuel board. 

Can I use FCA for US operations?

 FCA is specifically designed for Canadian fuel surcharges. For US operations, use EIA or Custom sources instead.

Why don't I see FCA as a source option?

 FCA only appears as a source option after you've connected your FCA account. Click "Connect FCA account" from the Fuel board first - underneath the 3 dots in the top right.

I have existing Fuel Index and Fuel Tables, what happens to those now?

 We will be doing a migration of any existing fuel configuration to the singular Fuel board.

I have different FTL vs. LTL fuel requirements, what can I do?

 We recommend creating two different fuel objects - one for LTL, one for FTL. These can be linked to two separate tariffs.

I can’t create breakpoints for my % fuel index, why is that?

 Breakpoints are not supported on % fuel indexes. This is because % fuel indexes are ready to be used as fuel surcharge. For $ per gallon indexes, these need to be converted into a chargeable amount - either $ per mile or % of freight.
I have multiple custom fuel indexes for the same date, which one applies? The most recently created one will be used as the current price.
How does a fuel index with a future effective start date work? You may create future fuel indexes to prepare ahead. Rating will use the current price i.e. the one with the most recent effective start date, that is not in the future.
I have an existing $ per gallon fuel index, can I switch that to a % of freight? No. Please delete and create a new one.
I don’t see the custom fuel index option, why is that? Custom fuel index is available on Rating-2, make sure you are subscribed to the correct module tier.
I made a mistake on entering my fuel index price/%, what can I do? You can click the x button to delete any rows on the fuel index table. For integrated sources, this is not applicable.